Specialist, Working Capital (MTS AP/AR)

Specialist, Working Capital (MTS AP/AR)

San José, Costa Rica

Position Summary

The AP/AR Finance Specialist is responsible for managing and analyzing freight-related Accounts Payable (AP) and Accounts Receivable (AR) activities within the Managed Transportation Services (MTS) division.

This role ensures:

• Accurate freight payment processing
• Timely and compliant billing
• Effective discrepancy resolution

Additionally, the position provides analytical insights to support:

• Working capital optimization
• Cash flow management
• Continuous process improvement

Key Responsibilities

Accounts Payable (AP)

• Review, validate, and process high volumes of freight invoices from carriers and logistics providers.
• Ensure accuracy against contracts, rate agreements, and shipment data.
• Proactively resolve discrepancies, vendor inquiries, and payment issues.
• Reconcile carrier statements and identify missing invoices or inconsistencies.
• Analyze AP interface and exception reports to ensure timely payments.
• Detect overpayments or incorrect vendor payments and coordinate recovery.
• Support onboarding of new carriers, including setup, documentation, and bank validation.

Accounts Receivable (AR)

• Review system-generated invoices, ensuring accuracy in billing details, rates, and documentation.
• Manage weekly AR exception reporting and drive issue resolution.
• Process credit memos and rebills to correct discrepancies.

Cross-Functional Collaboration

• Support implementation and testing of new financial and operational systems.
• Develop and maintain Standard Operating Procedures (SOPs).
• Assist with internal and external audits, ensuring timely and accurate responses.
• Participate in ad hoc projects and additional duties as required.

Qualifications

Education

• Bachelor’s degree in Finance, Accounting, Business, or equivalent experience.

Experience

• Required: Experience in freight payment (preferably trucking or logistics).
• 1–3+ years in Accounts Payable, Accounts Receivable, or Financial Analysis in high-volume environments.
• Experience supporting working capital initiatives and KPI reporting.
• Exposure to process improvement or continuous improvement initiatives (preferred).

Core Competencies

• Strong written and verbal communication skills in English.
• Knowledge of freight billing, rate structures, and logistics workflows.
• Strong analytical and problem-solving skills with attention to detail.
• Advanced Excel skills (pivot tables, lookups, data analysis).
• Ability to lead meetings, coordinate stakeholders, and drive outcomes.
• Strong organizational skills and ability to manage multiple priorities.
• Self-motivated, results-driven, with strong ownership and accountability.