Project Coordinator

Project Coordinator

Heredia

RESPONSIBILITIES

PRIMARY FOCUS AREA #1: – Invoice & Budget

• Manage Program POs for tracking spend
• Coding invoices in SAP and maintaining paid invoices documentation
• Creating or Modifying purchase orders within SAP and corresponding excel documents
• Researching invoices as needed
• Attending monthly budget management meetings with program PMO as needed

ADDITIONAL FOCUS AREAS

FOCUS AREA #2 – Project Coordination

• Assist project teams with the administration of program Confluence sites
• Coordinate and schedule program workshops and meetings as needed (schedule rooms, resources and coordinate meals)
• Assist Program team in the updating and maintenance of project schedules
• Assist in deliverable sign-off and tracking

FOCUS AREA #3 – Resource Coordination

• Coordinate, maintain and execute onboarding/off-boarding procedures and materials
• Coordinate interview schedules for contractors
• Coordinate onboarding / off-boarding of project resources

FOCUS AREA #4 – Schedule Coordination

• Monitor and report on monthly employee and contractor time-tracking
• Maintain team calendar (vacations/travel/etc.)
• Coordinate key meeting logistics – attendees/locations/etc.

ADDITIONAL RESPONSIBILITIES NOT COVERED IN FOCUS AREAS

• Document and distribute workshop/meeting minutes, as required
• Provide administrative support (calendar management, expense management)
• Assisting Program PMO with other activities as required

EDUCATION & PRIOR EXPERIENCE NEEDED

• 2-4 years’ experience in a project coordinator role
• Experience working on large projects with multiple vendors
• Proficient in SAP invoice or similar ERP invoice management system
• Proficient in Microsoft Office products
• Knowledge in Microsoft SharePoint, Visio and Project a plus
• Excellent customer service orientation
• Organized, with strong attention to detail
• Effective interpersonal, verbal and written communication skills
• Team oriented/collaborative work style
• Works well in fast-paced environment